Question 1

Do you only film events, or do you run them too?

Accepted Answer

Both. High Arc Events plans the event, runs it on site, and films it, and you can hire any one of those three without the others. Planning covers concept development, budget, run of show, vendor management, and event staffing. Production covers audio-visual, lighting design, staging, projection mapping, special effects, drone shows, and live streaming. Capture covers multicam video and photography, built into the plan from the start instead of bolted on at the end. Most event companies do one of the three and subcontract the rest, which is how a client ends up managing three vendors who have never worked together. One team means the lighting designer and the camera operator are planning the same moment in the same room.

Question 2

What kinds of events do you produce?

Accepted Answer

Conferences, tradeshows, product launches, brand activations, galas, live shows, gaming activations, training events, retreats, mixers, non-profit fundraisers, and weddings. The work on this page runs from a Sony gaming activation at DreamHack and a Paramount brand activation in New Orleans to the PALFINGER FHS product launch, the cPrime ten year anniversary gala, the REV client summit, and the AIDS Walk Atlanta recap. Format matters less than scale and stakes. A small executive retreat and a large tradeshow booth need the same four things: a run of show that holds, audio people can actually hear, lighting that makes the room read on camera, and someone whose only job is whatever goes wrong mid-afternoon.

Question 3

What cities do you produce events in?

Accepted Answer

Atlanta is home base and where most of the work happens. High Arc Media also keeps crew in New York, Los Angeles, Miami, and Chicago, and the events team travels for a show wherever it lands, so travel is normal rather than an exception. Tell us the city and the venue and the plan gets built around that specific room: load-in and load-out windows, what the house already provides versus what has to come in, power and rigging, venue labor rules, and what ships against what gets sourced locally. The Paramount Content For Change activation on this page was produced in New Orleans, not Atlanta.

Question 4

Can you handle AV and lighting, or do we need a separate vendor?

Accepted Answer

In-house, both. Audio covers mics, mixing, sound design, and live reinforcement, so the back of the room hears what the front row hears. Visual and lighting covers stage lighting, LED walls, projection and projection mapping, and the visual design of the space. Special effects and drone shows are there when a moment calls for one. What you avoid is coordinating an AV company, a lighting company, and a video crew who arrive with three different call times and blame each other when a feed drops. The team that designs the look also runs it during the show, and the camera package gets planned against that lighting instead of fighting it.

Question 5

Can you live stream the event, and how fast is the recap video?

Accepted Answer

Yes to both. Live streaming and hybrid delivery are one of the seven service lines, so remote attendees watch the show as it happens instead of getting a link a week later, and multicam is standard for anything with a stage. On turnaround, same-day and next-day recap edits are part of the service. That is what makes an event useful to marketing: a recap that posts while people are still talking about the room, not a file that lands after the moment has passed. Longer pieces, full session recordings, and photo galleries follow after. Scope the turnaround up front, because a same-day edit changes the shooting plan and the crew size.

Question 6

Do you handle creative and logistics, or only one?

Accepted Answer

Both, and they get built together. Creative covers concept development, set design and decor, environmental graphics, signage, merch, and the marketing that fills the room before the doors open. Logistics covers budget, timeline, run of show, vendor management, event staffing, and on-site coordination the day of. Splitting those across a planner and a production company is where most event problems start, because the creative gets designed without knowing what the room can physically hold or what the budget leaves for it. High Arc Events scopes the idea and the constraints in the same conversation, then designs against what is actually there.

Question 7

What do we walk away with after the event?

Accepted Answer

A recap film, photography, and social content, because capture is written into the plan rather than added at the end. Depending on scope that means a hero recap edit, short vertical cuts for social, full session or keynote recordings, the live stream archive, and a stills gallery. This is the part most events underbuy and then regret, because the event runs for one day and the content from it runs for a year: in ads, on the website, in next year's promotion, and in the sales deck. Marketing is also one of the seven service lines, so the same team can run the promotion before the event and the distribution after it.

Question 8

Do you provide event staff?

Accepted Answer

Yes. Event staffing sits in the planning and management line alongside vendor coordination and day-of production management. That covers the crew who run the show, the people who manage the room, and the production manager who holds the run of show and makes the call when the schedule slips. Vendor management is included, so the caterer, the venue contact, the rental house, and anyone else already booked get coordinated by one person instead of by you between sessions. If there is already a planner or an internal events team, High Arc Events plugs in underneath them and takes the production end.

Question 9

How much does event production cost?

Accepted Answer

There is no flat rate, and any event company quoting one before hearing the scope is guessing. The number comes from a short list of real variables: how many days and how many rooms, audience size, how much AV the venue already owns against what has to be brought in, how many cameras the capture needs, whether it live streams, whether the recap turns around same-day, how much set and decor gets built, and how many crew the show takes to run. Send the date, the city and venue, the headcount, and which of the seven service lines you need through the events quote form, and what comes back is a scoped quote rather than a range.

Event production & management.

Planning, AV & event capturePlan it, run it, capture it.

Production

Management

Planning

Events we produce

Event films & recap videosExperiences you'll never forget.

Event case studiesPast events, by the numbers.

Brands that trusted us with the room

Our event production process, start to finish

Plan

Design

Produce

Capture

Why clients hire High Arc Events

Event production FAQGood to know.